Vacancies

L1479 Accountant (part time)

Tue, 19 Aug 2008 00:00:00 GMT

Salary: £30-£35,000 pro rata
Location: London
Position: Accountant
Posted: 19/08/2008
Type: Permanent Part Time
Ref: L1479

A qualified accountant is required to prepare and report on the financial affairs of a private family, based primarily in West London, the role includes some primary accounting as well as reporting. You will need excellent communication skills both in person and on the telephone. An interesting and varied work load to suit a flexible, self starter. Hours 9.30am - 5.30pm for 3-4 days per week.

Key Responsibilities

Prepare and report on the UK expenditure of the family.
Prepare and report on the overseas expenditure of the family.
Prepare payroll input and co-ordinate household staff issues, including pension and health care arrangements.
Work related to the Charitable Trust and individual charitable giving accounts.
Maintain land records and all key issues relating to land and property
Liaise with tax advisers to the family as required and prepare input for UK tax reporting.
Manage the flow of funds for the family liaising with the financial advisers as and when necessary

Detailed Activity

Liaise with family members as and when required to ensure a seamless operation of activities.
Review, reconcile and report on the UK accounts of the Family. This includes ensuring information is available to support UK tax issues.
Prepare, maintain, reconcile and report on overseas cash funding and use. These accounts are audited annually by an external adviser.
Prepare and report on individual UK trust accounts and manage their related tax affairs in collaboration with the tax advisers.
In collaboration with professional advisers maintain records and report as necessary for UK taxation purposes. Ensure major purchases are adequately and efficiently funded.
Maintain employee files and records, updating human resource procedures as required. Preparation of data for three payrolls and applicable pension schemes. The payroll is contracted out.
Controlling and reporting on the financial records, ensuring compliance with the UK Charities Commission and preparing financial reviews for all grant applications.
Maintain a record of properties owned by the family in all locations, ensuring inventories and applicable financial records are maintained, up to date and reported on as required.
Maintain and report on the private charitable trusts run by the family.

Household (with assistance from PAs)

Logging &; paying of miscellaneous invoices
Recording information received from other households into the accounting system
Logging staff credit cards
Logging staff petty cash records
Reconciling bank accounts
Ensuring PAYE/NI payments made monthly

L1474 IT Manager

Mon, 18 Aug 2008 00:00:00 GMT

Salary: £25,000 to £30,000
Location: City
Position: IT
Posted: 18/08/2008
Type: Permanent Full Time
Ref: L1474

Our client is one of the largest chambers in London who is currently looking for an experienced IT Manager to work out of its lovely City based office. You will provide high quality support to the Chief Executive and Barristers in the management of Chambers IT
Responsibilities:
Manage the IT support contract:

Manage relationship with IT support contractors.
Provide the necessary support and information for them.
Arrange contractor visits and manage scheduling of tasks.
Manage vouchers reports and charge back to MOC.

IT records and reporting:

Prepare monthly IT report.
Develop and maintain all necessary IT records, for example: PC licences, hardware register, register of e mail addresses.
Monitor, manage and report on key IT measures, for example: data storage and data back up.

Manage all IT development projects:
In the past year these have included:

New IT support contract negotiation;
Installation of new case management system (Inquisita);
Installation of new file and print server and exchange server; and
Rollout of new anti –virus software.
Renewal of leased line.

Equipment purchasing:

Order new computer hardware/software as required to meet Chambers’ needs.
Order new computer hardware/software as required to meet Members needs.

In house IT support:

Manage Members IT queries.
Provide ongoing “helpdesk support” where possible to Members and staff.

Disaster recovery:

Take responsibility for the disaster recovery plan working with other staff e.g. the facilities manager, where necessary.
Manage the disaster recovery site contract.
Arrange and perform regular disaster recovery tests.

Inquisita (diary management and billing system):

With the Business Development Clerk, manage the relationship with formsoft (Inquisita).
Provide support to Members and staff when necessary.
Help develop CRM and reporting capabilities.

Web site:

Liaise with and manage the web hosting company.
Help the marketing manager to keep the web site update.

Phones:

Manage the phone support contract.
Work with the senior receptionist to resolve any issues.
Manage the BlackBerry (BB) contract and provide support to Members
Provide the necessary support on other related contracts Fax

L1472 Administration Assistant

Fri, 15 Aug 2008 00:00:00 GMT

Salary: £18,000 to £20,000 depending on experience
Location: City
Posted: 15/08/2008
Ref: L1472

Our client, a Livery Company based in the City is looking for a full time Administration Assistant. You will be responsible for carrying out all aspects of the administration within the company. You will need to be well presented with good communication skills and be happy to work within a small friendly team.

Main Duties and Responsibilities

To support the Clerk in all areas of the office administration
Diary management

Meeting a greeting visitors

Answer all incoming calls and deal with any inquiries

Update and maintain the company's Membership Database

Personal Skills &;; Qualities Required
Skills &;; Qualifications

Good computer skills – Intermediate using Word, basic knowledge Excel, Outlook
Good communication and interpersonal skills
Good organisational skills and time management
Good administrative skills

Personal Qualities

A people person able to deal tactfully, politely, patiently and confidently with people at all levels
The disposition to work happily and co-operate well in a small team
Initiative and self-reliance
Accuracy, attention to detail and a good sense of order and personal organisation
Neat handwriting and an excellent telephone voice

W1471 Office Adminisrator

Thu, 14 Aug 2008 00:00:00 GMT

Salary: £17500
Location: Watford
Position: Administration
Posted: 14/08/2008
Type: Permanent Full Time
Ref: W1471

Our client deals with interactive TV for the hospitality industry. They have a small and busy office and they need a full time administrator with good experience. Setting up any new office systems. Working on Vista Business. Telephone work, Speaking to clients. Organising meetings. letters and correspondence. Friendly candidate needed who can learn to turn a hand to anything! Filing, photocopying and general duties. Car owner required as area is difficult to get to by public transport.

L1470 Administrator (part time)

Tue, 12 Aug 2008 00:00:00 GMT

Salary: £20-£21,000 pro rata
Location: West End
Position: Administration
Posted: 12/08/2008
Type: Permanent Part Time
Ref: L1470

An accountancy and consultancy services group based near Warren Street station are looking for a part time administrator to their Tax and Trust departments for either 3 days per week or every morning. You should have proven administration experience and be computer literate.

Duties and Responsibilities
Tax Department:

Preparation of letters of engagement
Preparation of “know your client” forms and chasing up ID
Notification of Professional Fee insurance claims and subsequent monitoring of budgets
Preparation of fee notes
Assistance on "bulk" mail initiatives
Professional clearance and handover procedures
Updating Taxpoint (computer package) and other databases and in particular, one-off exercises to add email addresses to our databases
Sending out bound copies of Tax Returns
Keeping our Tax Returns progress reports up to date

Trust Department:

Requesting books and records from clients/banks/stockbrokers
Collating records received to ensure a complete file. Follow up missing information.
Maintaining departmental work programme
Maintaining cashbooks for trusts
Writing cheques
Treasury function – reviewing interest rates and advising the manager when deposits mature and where better rates can be obtained
Opening bank accounts and dealing with money laundering procedures
Maintaining clients accounts
Dealing with new client procedures

T1469 Group Secretary (Temp-Perm)

Tue, 12 Aug 2008 00:00:00 GMT

Salary: £10.00ph
Location: City
Position: Secretarial
Posted: 12/08/2008
Type: Temp To Perm
Ref: T1469

A professional body based near Waterloo are looking for a group Secretary on a temp (at least 6 months) to perm (£21-23,000pa) to do a typical role from 9.00am-5.00pm. You must be well presented and have good communication skills both in person and on the telephone.

Skills

Copy typing
Audio typing
Diary management
Travel arrangements

W1461 Office Manager

Thu, 07 Aug 2008 00:00:00 GMT

Salary: 25000
Location: Watford
Position: Management
Posted: 07/08/2008
Type: Permanent Full Time
Ref: W1461

Our client. A rapidly expanding skills/training company are seeking an office manager.
You will be required to oversee the staff. All personnel adminstration. General office administration and secretarial duties.
Must be organised, have a solid work record and pay attention to detail.

L1460 Administrator (6 Month Contract)

Thu, 07 Aug 2008 00:00:00 GMT

Salary: £9 - £10 per hour
Location: North West London
Position: Administration
Posted: 07/08/2008
Type: Contract
Ref: L1460

Our Client a private healthcare centre based in North West London are looking for an Administrator (to cover a 6 month maternity contrac) to provide an effective and professional service within the Centre and ensure that head office requirements are met.
Key tasks:

Support the Centre Manager in managing the home.
Ensure that patient and staff computer and paper records are kept up to date.
Respond to relatives, patients, and staff enquiries
Assist the Centre Manager in recording patient details, including methods of payment and logging details of payments received. Keeping records of patients funds.
Responsible for keeping the computer system up to date with regards to patients checking in and out.
Keeping the system up to date with details of the rooms that are allocated to the patients and availability of rooms.
Assist the Centre Manager in managing the payroll system and ensuring that all pay and salary information is correctly recorded.
Ensuring that payments received are accurately banked on a regular basis.
Reporting any complaints regarding the level of service to the Centre Manager. Complaints about staff should be referred to the Human Resources Manager.
Assist the Centre/Deputy Manager in preparing staff rotas.
Assist the Centre Manager in organising and co-ordinating social events and activities for the residents.
Interacting with all visitors including relatives, social services, potential providers and contractors.
Ensuring that all visitors are identified before admission
Send out application packs for vacancies within the Centre.
Complete all HR administrative duties in accordance with the policy and procedure guidelines
To comply with the Centre’s health and safety and Equal Opportunities requirements.

Experience

At least two years experience as an administrator
Experience of working in a Care environment
Experience of managing a small budget or petty cash account

Skills/Abilities

Excellent Customer Services and interpersonal skills
Ability to work well within a team
The ability to multi-task
The ability to assist in managing the Centre’s payroll system
Organisational skills
Able to work on own initiative
Excellent IT skills
Honest
Proactive
Behave in a courteous manner at all times towards residents, relatives, and other staff

Knowledge

Computer Literate
Administrative systems

L1459 Communications Team Administrator

Thu, 07 Aug 2008 00:00:00 GMT

Salary: £21,609
Location: South London
Position: Administration
Posted: 07/08/2008
Type: Permanent Full Time
Ref: L1459

Our client a leading healthcare charity based close to Blackfriars are looking for a Communications Team Administrator to work within a friendly team.

The Communications Team
Are the experts in communications for the organisation, with the experience and interests of people who belong to the charity at the heart of our decision making. We exist to make people aware of the charity through the media, promoting our services and campaigns as well as promoting ways in which people can fundraise. Our internal communications work supports the organisation’s strategic direction, underpinning and reinforcing our values for both staff and volunteers.
Ambassadors of the brand, ensuring consistency of messages to both internal and external audiences. We manage the charities relationships with celebrity supporters, ambassadors and Patrons and provide an effective and efficient service to the media. We proactively look for opportunities to promote the charity and we specialise in tailoring and diversifying messages to different audiences. We also support and develop colleagues and volunteers who act as spokespeople or tell their stories to the media.
Working with the media and within the news and internal communications agenda means that the team is always busy and sometimes has to accommodate major shifts in priority at short notice. This is exciting work that offers a high degree of job satisfaction to enthusiastic, skilled people.
This post has been developed during the last six months in order to ensure that the systems that underpin the success of the team are administered to a high standard within a single dedicated role. It is also designed to offer a degree of PA support to the Head of Communications and Marketing to whom it reports.
Key Responsibilities:

First point of contact for media enquiries that come via the charities reception or direct to the press team’s enquiry line, with responsibility for appropriate and timely distribution of calls and emails within team.
Quick and efficient distribution of email enquiries received via the Media Centre and the Press Office inbox
Be main point of contact for our media monitoring agencies (currently TNS &; News Manager).
Ensure that coverage records are kept up to date and accurate, including print, broadcast and online coverage.
Sort and collate hard copies of coverage and accurately maintain the cuttings filing system.
Ensure major pieces of coverage are highlighted and circulated to the appropriate teams.
Take part in team rota for preparation of the Daily News Summary.
Assist with the production of project evaluation reports where necessary.
Collate monthly coverage figures for input to management reports.

Systems Maintenance and record keeping

Be responsible for the team’s invoice processing and financial record keeping
Administer the team’s time sheet records, providing weekly and monthly summaries for analysis and management reporting purposes
Manage the upkeep of the database of the charities volunteers who work with the media
Manage the Communications team content on charities image library, ensuring that model release forms are accurately administered and up to date.
Maintain filing systems and photo library ensuring photo model release forms are accurately administered and up to date.
Responsible for completing the team’s weekly absence record
Responsible for compiling the spokesperson rota
Responsible for compiling monthly and quarterly management information reports.

Skills and Experience

High quality organisational and administration skills.
Excellent oral communications skills.
Strong interpersonal and skills – ability to work with a wide range of people.
Experience of a range of computer packages including MS Word, Outlook and powerpoint with Excel at an intermediate level.
Experience preparing powerpoint presentations and formal documentation.
Experience of minute taking and administering large meetings.
Experience of servicing the needs of a busy team.

Personal Attributes:

The ability to work as part of a team, to be flexible and adaptable.
Excellent time management skills, ability to prioritise work, handling conflicting demands and tight deadlines.
The ability to work effectively and efficiently within the team and to handle a fast moving pace with occasional rapid shifts in priority.
The ability to work independently to get the job done and to show proactivity and initiative within the remit of the role.
Proven ability to see projects through to completion.
High degree of sensitivity to others.
Ability to apply tact and diplomacy with a wide range of contacts.
Commitment to and understanding of equal opportunities.

Other:

A willingness to occasionally work out of standard office hours and to travel within the UK is important to this role

L1458 Training Administrator

Wed, 06 Aug 2008 00:00:00 GMT

Salary: £28,000
Location: City
Position: Administration
Posted: 06/08/2008
Type: Permanent Full Time
Ref: L1458

Our client, a training and health and safety organisation, are looking for an excellent administrator who will cover the following duties;
Liaising with the printer for the production of regular marketing mail outs, printing labels from training database
Maintaining training database
Booking training rooms with external Meeting Facility providers
Managing online and paper bookings including booking delegates to the correct course, confirming delegate registrations via letter, sending information pack, allocating invoice number and invoicing delegates, producing delegate handouts and training material
Early arrival for setting up internal training to take place in our training suite i.e., catering
Producing handouts for training at client site and internal training
Getting paperwork ready for trainers to take with them for training, i.e., delegate’s nameplates, certificates, delegate lists.
Telephoning all delegates day before to remind them of their attendance at course.
Chasing outstanding training accounts
Office Support and Administration includes:

Providing admin support to 2 x Health &; Safety Consultants/Risk Assessors
Providing admin support to the Managing Director/Practice Manager when required
Report production using fairly complex templates
Diary Management for Consultants/Risk Assessors
Answering training delegate telephone and email queries
Dealing with general enquiries
Must be a ‘hands on’ person able to work within a very small team.

L1455 PA

Tue, 05 Aug 2008 00:00:00 GMT

Salary: £25,000 to £30,000
Location: City
Position: PA
Posted: 05/08/2008
Type: Permanent Full Time
Ref: L1455

Dynamic and very busy Independent Financial Advisers based close to Blackfriars require a highly efficient and organised Personal Assistant who has a flexible working attitude and ability to multi-task. Our clients ethos is positive, professional and cooperative and you will be expected to adopt the same approach. Ideally this role would suit someone with a stable work history within finance and advanced knowledge of the MS Office Suite.
Ideal candidate will be innovative, adaptable, motivated, flexible, discrete and professional. Candidate needs to be confident and have the ability to prioritise their own workload in order to meet the needs of the Practice. A professional image must be given at all times. Must be driven with the ability to work under pressure, to deadlines and learn quickly.
In return our client offers a competitive salary, discretionary bonus and a commitment to encouraging and supporting staff to succeed.
The key tasks of the position include:

Pro actively maintaining full control of diaries ensuring most effective use of time
Organise/arranging internal and external meetings
Prioritise post, faxes, emails and deal with them as appropriate
Maintaining filing systems and databases
Produce high quality correspondence, file notes and faxes to tight deadlines
Client liaison and acting as point of contact for building relationships with key clients and contacts
Comprehensive and full administration support
Becoming familiar with internal databases to include Outlook and other systems
Provide cover for Practice Manager and Mortgage Administrator during holidays etc.
Mailshots
Input of applications and follow up for issue of plans
To learn salary payment system
Personal duties to assist Principal

The successful candidate will have:

Minimum 10 years full PA experience to include
Typing (minimum 50 wpm) to include copy and audio, excel and powerpoint
Excellent interpersonal and organisational skills with ability to prioritise an often conflicting workload.
Good level of communication skills – both written and oral
High degree of accuracy and attention to detail in dealing with the most routine tasks
Good working knowledge of office equipment, including telephone systems, faxes, printers and copiers
Must have excellent attention to detail to check both policy application and check mortgage offers is essential.
Highly organised, good computer skills, well spoken and presented.
Excellent word, excel and computer skills.

Our client offers a busy, happy work environment in attractive clean offices with a 2 minute walk from Blackfriars Station.
They have a commitment to deliver an outstanding quality to client servicing.
A calm nature, with patience and a good sense of humour will result in making this role a very fulfilling and rewarding one.
This is an opportunity to take on a wide ranging role and we assure you will never be bored as every day will offer something different and challenging.

L1453 Bookkeeper/Accounts

Mon, 04 Aug 2008 00:00:00 GMT

Salary: £18,000 pro rata
Location: Watford
Position: Book Keeper
Posted: 04/08/2008
Type: Permanent Part Time
Ref: L1453

An accountancy firm is currently looking for a Bookkeeper/Accounts Prep Semi-Senior to work in their Watford office. The role will be part-time, 3 days per week, and involve bookkeeping, client liaison, using a variety of accounting packages to prepare regular monthly or quarterly accounts as well as helping with year end accounts.

The Role
The role will involve:

Looking after a small portfolio of clients from beginning to end.
Bookkeeping on Sage and QuickBooks, posting prepayments and accruals, and amending chart of accounts.
Continuously develop own knowledge and skills.
Attend client meetings, build and develop good working relationships with clients and colleagues to develop further business over time.

Individual Specification
The ideal candidate will be:

Able to project a professional, credible image with confident communication skills (both orally and in writing).
Have a detailed knowledge of SAGE and other packages eg QuickBooks and SAPA and be able to install SAGE at clients and design specific SAGE reports.
Ideally have knowledge of payrolls and P11D preparation
Computer literate and an experienced user of Microsoft Office software as well as accounting software.
AAT qualified or almost qualified with accounts related experience, preferably on Sage.
Able to plan his/her workload in advance, agreeing priorities to optimise the effectiveness of his/her own contribution and that of the team.
Able to work under pressure of deadlines and cost budgets and be prepared to work as needed during the busy periods.
A self starter able to work on a stand alone basis as well as part of team.
Good communication and client relationship skills with a track record of client liaison.
Trustworthy and able to maintain confidentiality.
Willing to travel to clients' premises and other offices as required.

T1452 Office Manager

Mon, 04 Aug 2008 00:00:00 GMT

Salary: £13 to £14 per hour
Location: North West London
Position: Management
Posted: 04/08/2008
Type: Temporary
Ref: T1452

Our Client who are in the education sector require an experienced Office Manager (Temporary) to manage a team of 4 members of staff.

1 PURPOSE OF POST

• To lead, manage, co-ordinate and supervise the work of the Central Office staff and
reception to ensure the effective and efficient running of the Central Office's administrative
support.
• To monitor office procedures and services provided, ensuring that they are of the required
standard and met within relevant time scales, effecting improvements where appropriate.

2 MAIN DUTIES

Staff Management

• Determine priorities on a daily basis and supervise the work of the office staff ensuring
adequate deployment to meet the needs and priorities of the School. This will include
adequate cover in the Central Office and Reception across the School day between 8.00 am
and 4.30 pm and redeployment of staff in the event of absences (including the Student
Helpdesk facility).
• Manage an appropriate spread of office staff holidays; keep records thereof and maintain a
rota of personnel working during the holidays to ensure that the Central Office and
Reception is always covered.
• Liaise with the appropriate senior members of staff in order to manage office tasks requiring
a large number of staff, including Agency personnel.
• Be responsible for booking Agency staff (as approved by the Headteacher) and for the
administration of all aspects of weekly Time Sheets for such staff.

Budget and Maintenance

• Organise stock checks and order of office supplies (using internal systems in place), as
appropriate, and in good time.
• Maintain all stocks of standard letters, proformas etc. for staff use, updating when
necessary.
• Be responsible for budget for postage and all related matters regarding School Post.
• Ensure the maintenance of systems associated with the franking machine and postage
equipment.
• Ensure all equipment is in working order and organise repairs and maintenance of office
equipment.

Administration

• To effect the day-to-day administrative requirements of the Senior Leadership Team and
teaching staff.
• File code incoming work and disseminate to office staff equitably to meet deadlines.
• Be responsible for Student Travel passes, including liaising with Local Authorities.
• Manage and oversee student Joiner files, printing named labels for files, as appropriate.
• Manage and oversee the Student Archives, ensuring that all processes are completed
accurately and leavers' files are archived on time.
• Keep up-to-date records for Student Exclusions for termly statistical returns.
• Ensure that up-to-date records for Student Leave permission letters are appropriately
maintained.
• Be responsible for the organisation of whole-school mailings, including absent parents.
• Administer the School’s procedures for Students' Educational Visits.
• Co-ordinate aspects of school functions and events e.g. arrangements for refreshments,
issuing of invitations, printing of students' prize/award labels, and assisting in other ways as
appropriate (e.g. Graduation Ceremony, Awards Ceremonies).
• Administer the School's procedures for Parents' Open Days and Open Evenings.
• Administer, together with the Director of Community Affairs, the procedures for selection
of students for the Year 9 Israel Residential Scheme.
• Be responsible for all aspects of the production and dissemination of the annual First Day
Folder for all staff, and other annual documentation for the start of each academic year (e.g.
DoS and Tutor Handbooks)
• Support the Examinations Officer with collection, collation and distribution of exam results
during the summer holidays.
• Take calls from switchboard which cannot be routinely dealt with by the Receptionist or
transferred to a relevant member of staff.
• Oversee the opening and distribution of post.

Personnel

• Line manage the Reception and Central Office support staff.
• In due course, administer Performance Management procedures for all staff in the Central
Office team.

Support to Teaching staff

• Provide administrative support as required.
• Facilitate the taking of minutes of Staff teabreak meetings or other occasional meetings, as
required.

W1195 Full Time Team Manager

Mon, 04 Aug 2008 00:00:00 GMT

Salary: £23500
Location: Watford
Position: Management
Posted: 04/08/2008
Type: Permanent Full Time
Ref: W1195

Our client, a large company in Watford are looking for a Full Time Team Manager

Main purpose of role:

· To direct and support telephone team in line with agreed business objectives and procedures to optimise agreed sales targets

Key Accountabilities

Manage and develop a team to respond to customer contacts

· Understand the call centre’s objectives and actively manage their achievement
· Maximise team productivity, results and quality of performance
· Plan staff rotas and resources to meet sales and service targets
· Ensure resources are managed effectively and dynamically to optimise telephone orders
· Monitor team and individual performance
· Identify training needs of the team and individuals and action their resolution
· Develop team and individual strengths and weaknesses through on job monitoring and coaching
· Monitor and control quality of service to meet agreed procedures
· Maintain staff records of team including coaching records
· Maintain good discipline and time keeping within the team

Provision of an accurate database, and robust feedback on product and service issues

· Monitor administration tasks to ensure accuracy and they meet predetermined performance targets
· Report extraordinary situations to line management
· Identify and implement opportunities for improvements within unit
· Facilitate team briefings and training as required
· Attend and contribute to briefing meetings with line management
· Be receptive to new initiatives which will improve service and/or efficiency
· Ensure all relevant issues are communicated to the appropriate parties

Core skills and KPIs

· Previous experience in a retail/service environment
· Excellent &; clear verbal communication
· Experience of coaching &; appraisal
· Contact with customers by telephone
· Evidence of letter writing skills
· Coaching and monitoring skills
· Able to prioritise workload and work under own initiative
· Able to remain calm and effective under pressure
· Flexible and adaptable
· Work well as part of a team

System skills
· Computer literate
· Use of ACD telephone system including supervisor module

L1341 Accountant

Fri, 01 Aug 2008 00:00:00 GMT

Salary: £35,000 to £38,000
Location: City
Position: Accountant
Posted: 01/08/2008
Type: Permanent Full Time
Ref: L1341

This international charity is looking for a Management Accountant to work with the Head of Finance. You will be responsible for the production of internal management reports and external donor reports. The post holder will be expected to meet all donor finance reporting requirements and deadlines, monitor grant expenditure, provide regular information on the status of grants and maintain all related manual and PC based financial records, supervise the work of all field accountants and provide support and assistance to the Head of Finance as required.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Maintain up to date grant analysis by project, region and cost centre for the organisation’s annual budget and interim reviews.
Review grant income and expenditure on a monthly basis and investigate significant budget variations and report to Head of Finance.
Review all new grant contracts to identify reporting requirements and put in place systems to support the reporting process.
Review all FOMERs (Field Office Management Expenditure Report) received from field accountants and Programme Coordinators.
Upload to Sage accounting package all FOMERs.
Receive and monitor field advance payment requests from Program Accountants and Program Coordinators, ensuring that all requests are accompanied with a projected expenditure schedule, and seek authorization for payment by the Head of Finance.
Reconcile monthly all Field Office control accounts.
Produce accurate donor reporting to the required deadlines together with backing expenditure receipts to provide a full audit trail.
Monitor regularly the work of all Program Accountants and Program Coordinators, to ensure that the Finance department processes and procedures are adhered to.
Assist the Head of Finance in the grant proposal process, attend meetings and draw up proposal budget spreadsheets as required.
Identify grant receipts into bank and inform program staff when requested.
Assist Head of Finance in the preparation of Monthly and Year End Accounts &; Report as required.
Ensure sound liaison between the Finance department and other departments and field offices.
Support and provide training to/for Program Accountants and Program Coordinators as directed by the Head of Finance.
Assist with annual outside audit requirements, liaising with external auditors as necessary.
Monitor and develop analysis of the different donor funding streams.
Ensure that all records and files are kept up to date and in good order.

PERSONAL SPECIFICATION
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demonstrated understanding of accounting and spreadsheet software. Dependability and a strong work ethic are essential.

ACCA or CIMA finalist, qualified or equivalent (if QBE must have at least 5 years senior management experience).
Substantial experience of maintaining financial accounting and control systems demonstrating skills to produce accounts to trial balance and produce accounts multi cost centre, profit and loss accounts.
A high degree of computer literacy, attention to detail and the ability to produce accurate work quickly, prioritising in order to meet deadlines.
Excellent working knowledge of setting up and maintaining spreadsheets and computerized accounting systems.
Substantial experience of working without close supervision.
Ability to line manage and give managerial supervision.
Excellent verbal and written communication skills demonstrating an ability to explain financial issues to non-financial colleagues, advising and supporting them in managing their budgets.
Knowledge of the legislative framework relevant to the financial management of the organisation, especially SORP.
Experience of working in the Charity sector, preferably in a non government organisation providing service under contract.
A high degree of integrity and honesty.

EDUCATION and/or EXPERIENCE:

University degree in accounting or business from an accredited institution or its equivalent in training and experience. Experience with EXCEL, Sage 100 (computerized accounting system), and Microsoft Word.
LANGUAGE SKILLS:
Strong oral, written and analytical skills.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
OTHER DESIRED SKILLS and ABILITIES:
USAID contracting experience, staff management experience, 4 years experience processing
Accounts Payable within a large organization.

L1449 Accounts Administrator

Thu, 31 Jul 2008 00:00:00 GMT

Salary: £25,000
Location: City
Position: Accounts
Posted: 31/07/2008
Type: Permanent Full Time
Ref: L1449

A not for profit organisation based near Blackfriars/London Bridge is looking for a hardworking and very organised Accounts Administrator. You must have two years of basic accounts such as invoice payments and routine figure work/reconciliations and auditing, an AAT qualification would be an advantage. You should be methodical, accurate and be very numerate. Knowledge of Excel/Sage is desirable. They need an excellent team player who is discreet, conscientious who will be a key member of their team.
Principal duties

Administer timely payment of creditors.
Maintain month-end accounting procedures such as cashbook/bank account reconciliation.
Ensure that all cash received (with the exception of contribution income) is banked and recorded.
Maintain the petty cash and keep records as required.
Analyse the Sales Staff credit card and cash expenses.
Produce bi-weekly cashflows with the assistance of the Finance Director.
Administer vehicle insurance claims with the Brokers and, when required, inform them and the Inland Revenue of changes to vehicles.
Maintain the Accounts and Compliance filing systems.
To keep up-to-date the investment spreadsheets and the quarterly spreadsheet.
Provide administration support to the Finance Director and the Accountant and Head of ICT.

L1448 Supporter Relations Manager

Wed, 30 Jul 2008 00:00:00 GMT

Salary: £28,000-£30,000
Location: West London
Position: Management
Posted: 30/07/2008
Type: Permanent Full Time
Ref: L1448

A parenting charity based in West London are looking for a Supporter Relations Manager. You will be responsible for managing the implementation, monitoring and evaluation of Supporter Relations activity to meet agreed supporter acquisition and retention targets and the provision of evidence-based information to inform wider strategic decision making.

The main purpose of the role is to provide the systems and information required to develop a growing Supporter base for the client and to take a key role in the development of all associated strategies to meet acquisition and retention targets. To manage the daily operations of the client's Supporter Relations Unit.

The main activities will be:
Acquisition and Retention. Reporting and Trend Analysis. Infrastructure Development. Line Management.

PERSON SPECIFICATION
ESSENTIAL

Demonstrable experience of membership programmes and / or individual giving
Experience of working on a cross-departmental basis
Experience of producing briefs for internal and external suppliers
Experience of working with marketing professionals to inform the development of appropriate acquisition and retention materials
A comprehensive understanding of databases; including the ability to run queries and reports
Excellent analytical skills and high level of numeracy
An appreciation of all prevailing regulatory and legal requirements relating to gift aid, data protection and payment processes
Excellent communication skills including customer service experience
Line management experience
Experience of working with a high level of autonomy
Advanced skills in standard Microsoft Office software

DESIRABLE
Project management experience. Experience of working with volunteers

L1447 Telesales Executive

Tue, 29 Jul 2008 00:00:00 GMT

Salary: £17,000 - £20,000 + Commission 25-30K
Location: London Bridge
Position: Sales
Posted: 29/07/2008
Type: Permanent Full Time
Ref: L1447

This Events and Conference Organisation based close to London Bridge are looking for Telesales administrators.

OBJECTIVES:

A certain minimum of quality calls per day need to be done and to follow up those calls with the appropriate fax or e-mail. The minimum will be set by the MD.

Call backs are to be recorded in Excel and are to be actioned when the client requested the callback to happen

Accurate client history is to be recorded on Excel of past conversations with the potential delegate

Ensure the highest level of quality and customer care is offered to potential clients and current customers

Sales are the executive’s responsibility.

Correct marketing codes must be used to ensure accurate reporting takes place

Keeping and updating an accurate record of sales achieved on a day-to-day basis

To follow up all inbound enquiries made
Department in order to ensure that the campaign commences on time

Once data is within the Telesales department, it is the Telesales executive’s responsibility to start the sales campaign

Attend and prepare for team meetings when requested

Provide with an accurate breakdown at the end of every conference of information as requested by the MD

L1445 HR Officer

Tue, 29 Jul 2008 00:00:00 GMT

Salary: £27,000 to £35,000
Location: Holborn
Position: HR
Posted: 29/07/2008
Type: Contract
Ref: L1445

Our client is a Trust who are looking for a CIPD qualified HR Consultant/Manager (on a 6 month contract) who will support the Chief Executive in developing the Trust’s HR strategy and be responsible for implementing new policies and procedures. Key projects will include managing the staff consultation process, drafting new contracts of employment and conducting a salary benchmark review.
Reporting to the Corporate Affairs Manager, other day to day operational support will include:
Coordinating Staffing Relations

Providing HR advice to line managers and staff on best practice in employment.
Ensuring that line managers understand and implement the employment policies and procedures.
Liaison with external advisers in developing employment advice.
Issuing to staff employment policies and procedures handbook.
Where necessary, organise grievance and disciplinary meetings and ensuring compliance with procedures.
Setting up pension meetings, monitoring the monthly payroll and liaison with the finance team.

Overseeing Staffing Resources

Supporting the recruitment and induction of staff and consultants in line with the Trust’s Equal Opportunity policy, including appropriate pre-employment checks.
Drafting employment contracts, job descriptions and person specifications.
Implementing a staff development plan including coordination of team awaydays, coaching and training.
Coordinating exit interviews and ensuring leavers forms are accurately completed.
Supporting other HR related functions including co-ordinating staff performance appraisals and developing and maintaining the appraisal systems.

HR administration. Day to day activities will include:

Reviewing personnel files.
Reviewing and strengthening personnel procedures and systems.
Monitoring staff leave and absences and ensuring adequate cover is maintained for efficient working.
Keeping abreast of developments in employment law and updating the staff handbook.
Collation of monthly management HR feedback and preparing the annual staffing report.
Conducting salary benchmarking reviews and developing staff benefits scheme.

Working as part of a small team, all staff will be expected to assist with administration when necessary and support the smooth running of the office. This includes providing back-up on the telephone and helping with other office matters.
Knowledge, skills and experience:
Educated to degree level
CIPD qualified

Experience ideally in the charity sector and working within a small team
Experience of managing a consultation process
Sound understanding and knowledge of employment legislation and practices with strong written and verbal communications skills
Excellent interpersonal skills and experience of dealing with all levels of staff
Good organizational skills and the ability to prioritise and manage own workload within tight deadlines

L1443 Administrator

Mon, 28 Jul 2008 00:00:00 GMT

Salary: £9 per hour
Location: Essex
Position: Administration
Posted: 28/07/2008
Type: Permanent Full Time
Ref: L1443

Our Client a private healthcare centre based in Essex are looking for an Administrator to provide an effective and professional service within the Centre and ensure that head office requirements are met.
Key tasks:

Support the Centre Manager in managing the home.
Ensure that patient and staff computer and paper records are kept up to date.
Respond to relatives, patients, and staff enquiries
Assist the Centre Manager in recording patient details, including methods of payment and logging details of payments received. Keeping records of patients funds.
Responsible for keeping the computer system up to date with regards to patients checking in and out.
Keeping the system up to date with details of the rooms that are allocated to the patients and availability of rooms.
Assist the Centre Manager in managing the payroll system and ensuring that all pay and salary information is correctly recorded.
Ensuring that payments received are accurately banked on a regular basis.
Reporting any complaints regarding the level of service to the Centre Manager. Complaints about staff should be referred to the Human Resources Manager.
Assist the Centre/Deputy Manager in preparing staff rotas.
Assist the Centre Manager in organising and co-ordinating social events and activities for the residents.
Interacting with all visitors including relatives, social services, potential providers and contractors.
Ensuring that all visitors are identified before admission
Send out application packs for vacancies within the Centre.
Complete all HR administrative duties in accordance with the policy and procedure guidelines
To comply with the Centre’s health and safety and Equal Opportunities requirements.

Experience

At least two years experience as an administrator
Experience of working in a Care environment
Experience of managing a small budget or petty cash account

Skills/Abilities

Excellent Customer Services and interpersonal skills
Ability to work well within a team
The ability to multi-task
The ability to assist in managing the Centre’s payroll system
Organisational skills
Able to work on own initiative
Excellent IT skills
Honest
Proactive
Behave in a courteous manner at all times towards residents, relatives, and other staff

Knowledge

Computer Literate
Administrative systems

L1437 Stock Controller

Thu, 24 Jul 2008 00:00:00 GMT

Salary: £22,000
Location: South West London
Position: Facilities
Posted: 24/07/2008
Type: Permanent Full Time
Ref: L1437

Our client a Distribution company who are looking for an experienced stock controller to work out of their Head Office based in Wandsworth. You will manage and co-ordinate the product supply chain for the purpose of increasing efficiency and profitability through optimisation of purchases, stockholding, and deliveries.
Main Duties
Stock Control:

Optimise ordering of goods from a variety of suppliers in a lean and agile manner to satisfy demand.
To forecast product usage taking in to account customer needs and market development and Sales team input.
Management of stock receipts, transfer and re-brands.
To manage and report on the volume and value of stocks at both sites.
To liaise with the groups other Stock Controller regarding internal stock transfers
Management of Fuel stocks and records.
Reconciliation of goods in / out and onto systems.

Warehouse:

Manage the Wandsworth warehouse operation, including Mica product decanting and repacking.
Ensure departmental processes are followed (Goods in-Goods out etc) in accordance with company policy.
Ensure above is carried out in a timely manner.
Manage warehouse personnel and ensure warehouse is kept in appropriate condition with regard to HSE and cleanliness and generally tidy and of good appearance.

Supply:
To manage and maintain:

Supplier relationships
Third party Transport relationships
Nested Distributor relationships

To organise third party transport deliveries, supplier direct or outsourced.
Miscellaneous:

Purchasing of other goods in the absence of Purchasing Manager.
To manage and maintain Depot transport bulk product loading systems
To manage and maintain the ‘Closed Circuit Television System’
To physically manage receipts of other products
Ensure integrity of products

Person Specification:

Experience of running a warehouse
A folk lift truck driver.
Computer literate and familiar with Word &; Excel
Excellent communication and interpersonal skills

L1434 Receptionist/Events Coordinator

Tue, 22 Jul 2008 00:00:00 GMT

Salary: £22,000
Location: Westminster
Position: Reception
Posted: 22/07/2008
Type: Permanent Full Time
Ref: L1434

This not for profit organisation are looking for an experienced receptionist with some events organisational experience, you will be the face and voice of this impressive conference facility meeting and greeting visitors to the centre as well as switchboard duties.
You will be expected to keep the reception area looking presentable and meet visitors in a professional manner. You will also be responsible for incoming and outgoing post, couriers etc.
The organisation also hold several internal events for which you will be responsible for organising and making sure rooms are booked and events run smoothly. You will be well presented with good computer skills.
You will be expected to work some evenings and weekends when needed.

W1433 Bookkeeper

Mon, 21 Jul 2008 00:00:00 GMT

Salary: £20000 - £25000
Location: Watford
Position: Book Keeper
Posted: 21/07/2008
Type: Permanent Full Time
Ref: W1433

Diligent candidate required, with an eye for detail.
Using Sage Line 50 minimum of 1 year. Bank reconciliation, Dealing with profit and loss and Sales and Purchase Ledger. Dealing with journals and preparing the wages which are contracted out. Invoices, credit note entry, checking payments, month end supplier cheques, reconciliations. Authorising invoices, analysing expenditure and telephone expenditure. Issuing cheques. Standard letters. preparing the payroll which is outsourced. e The candidate must be able to complete invoice and credit entries and create statements.
Urgent position for this vastly expanding company. Should be able to work in a team. AAT qualification required for someone who can take the accounts upto the final stages.

T1431Customer Service Representative

Fri, 18 Jul 2008 00:00:00 GMT

Salary: £7.ph
Location: Watford
Position: Customer Services
Posted: 18/07/2008
Type: Temporary
Ref: T1431

Our client a large corporate in Watford are looking for Temporary Customer Service Representatives to start beginning August - end of January 09. This position could possibly go to permanent.
Job Role
The Customer Service Centre is responsible for handling incoming calls and correspondence and taking appropriate action to bring each contact to a satisfactory conclusion.
The position includes working on a shift basis, covering 8am to 8pm Monday - Saturday and 10am to 4pm on Sundays. They are open on Public and Bank Holidays.
Due to business commitments ALL contracts are based on flexible hours. Part time hours would be discussed at interview
Main Duties

Placing telephone orders for customers

To respond to customer feedback courteously and effectively

Inputting mail orders

Accurate recording of information

Aiding customer queries

Driving sales forward

Offering alternative products

Office administration, returns catalogue requests, filing

Assisting other areas of the business

Adherence to processes and procedures

Aid colleagues in learning new processes and procedures

Participate in office activities

Take ownership of problems and seek effective solutions

To meet targets

Use in-house systems to log customer queries and action taken

Escalate a minimum number of customers’ issues to Team Managers as appropriate

Attend and contribute to team briefings and training as required

Process administration tasks accurately and within predetermined performance targets

Skills &; Experience

Excellent communication skills

Attention to detail

Passion and experience in customer service and motivating others

Work well as part of a multi-functional team

Experience in a customer focussed retail environment

Flexible approach to working hours

Excellent ability to remain calm and positive in a pressurised environment

L1430 Finance Manager

Thu, 17 Jul 2008 00:00:00 GMT

Salary: £38,000
Location: Victoria
Position: Accountant
Posted: 17/07/2008
Type: Contract
Ref: L1430

This role is a 12 month contract which will possibly become a permanent role. Working with the Finance Director of a prestigious Company dealing with the production of management and statutory accounts in an accurate and timely manner. This includes ad hoc reporting, financial controls and legal &; regulatory compliance. The candidate will provide the secretariat for the Finance Committee, organising its quarterly meetings and relevant paperwork.Attending its meetings and advising the Finance Director on an exception basis.
The Finance Department controls the finances of this trade association. The objective is to make a minimum surplus from its income which derives almost entirely from its member agencies. The emphasis is thus on financial, budgetary and cash flow controls. Apart from the Key Financial Drivers set out in the Business Plan, the Finance Department is thus also responsible for the Payroll and Credit Control functions.
Dealing with production and quarterly review,of the budget, as well as the production of monthly management accounts, requires regular liaison with 10 or so other departments’ heads. The legal &; regulatory role requires periodic liaison with HMRC for tax and VAT issues. As with all Finance Department staff, there is an obligation to respond to such ad hoc financial queries. Excellent time management and reporting skills. Experience and knowledge of small accounting departments.Excellent Microsoft Excel skills, including Pivot Tables and complex formulas.Excellent financial and management accounts preparation skills.Good people management skills at all levels, including senior management.

L1429 Gender Project Manager (West Africa)

Thu, 17 Jul 2008 00:00:00 GMT

Salary: From £36,330
Position: Management
Posted: 17/07/2008
Type: Permanent Full Time
Ref: L1429

Our client is an independent peacebuilding organisation working in over 20 countries and territories around the world. Their dual approach involves working directly with people affected by violent conflict as well as at government, EU and UN levels to shape both policy and practice in building sustainable peace. At both regional and international levels, their thematic work focuses on the role of business, humanitarian aid and development, gender, security and postconflict reconstruction in the context of building peace.
The holder of this position will be based in Monrovia, Liberia and will implement the gender and peacebuilding project in the three Mano River countries. This project aims to build awareness and capacity about the implementation of UN Security Resolution 1325 on gender and peacebuilding, working closely with women’s organisations in the region, and strengthening the links between local, national, regional and international initiatives.

Duties and Responsibilities
1. Assist Civil Society Organisations in the MRU countries (Guinea, Liberia, and Sierra Leone) in identifying how to address shared priorities of UN Resolution 1325, enhance their capacities to influence policy makers and other stakeholders at various levels on gender issues and support women’s political, economic and social participation in peacebuilding.
2. Lead the planning, monitoring, evaluation and reporting of activities of the project to ensure the project is implemented and reported on effectively and in a timely manner.
3. Ensure that appropriate project facilities and systems are established and maintained, and staff are recruited and supported.
4. Networking.
5. Represent Alert and raise new funds, based on a continuously updated context analysis and strategy.
6. Play a wider organizational role.

Travel requirements

This position is based in Monrovia, there will be a relocation package, with frequent travels in MRU countries, occasionally within the sub region, Europe and North America. Travel will probably represent 50+% of the person’s time, with most trips lasting 2 or more weeks.

L1427 Database Administrator

Thu, 17 Jul 2008 00:00:00 GMT

Salary: £10 to £15 per hour
Location: City
Position: Administration
Posted: 17/07/2008
Type: Permanent Part Time
Ref: L1427

This medical research charity is looking for an experienced and enthusiastic Database Administrator who can take on a variety of duties in support of their work. You will need to be flexible in outlook and can multifunction to be the heart of a small team.
You will need basic accounting skills, experience of Gift Aid claim processing, database management and the ability to manage the charity’s accounts. You also need to be sensitive and discreet when dealing with patients and supporters.
This position is crucial to the functioning of the organisation and we require an individual who will add something special to our team. Applicants should have excellent organisational and interpersonal skills. The ability to work on your own initiative and prioritise your own workload is essential. General and Specific Duties:

The Database Administrator is responsible for:

Dealing with all incoming funds including standing orders
All banking duties
Liaising with the Chief Executive and other members of the organisation
Maintaining the database
Processing Gift Aid claims
Reconciliation of the monthly accounts
Providing assistance in the preparation of the annual accounts
Filing the organisation’s annual return
Dealing with all expenditure and the processing of staff claims

Required Abilities/Skills:
The successful applicant will need to exhibit knowledge of basic accounting procedures and financial management. Knowledge of database management is required. Good IT skills are essential. Good written and spoken English.

L1389 P/T Careers Assistant

Fri, 27 Jun 2008 00:00:00 GMT

Salary: £20,000 Pro Rata
Location: Victoria
Position: Administration
Posted: 27/06/2008
Type: Permanent Part Time
Ref: L1389

Our client is a leading trade and professional body, based near Victoria who are looking for a Part time (2.5 days a week)Careers Assistant. The overall role of the Careers Assistant is to focus on executing and administering a series of initiatives. These initiatives are aimed at providing an understanding of a career in our field and to provide efficient careers advice to both members and potential industry recruits.

MAIN ACCOUNTABILITIES

Provide administrative support to the Associate Director of Resources on Careers.

Assist in the implementation of the clients Careers strategy.

Assist in supporting students and graduates with advertising and marketing careers planning.

Assist in organising and promoting any events, seminars or other relevant activities.

Assist in working on activities between the client and relevant third parties

Assist in keeping the relevant parts of the Clients database and website up-to-date.

KEY SKILLS

Organisational

Consistent, thorough, high calibre administrative skills

Ability to use own initiative

Business

Commitment to develop credible knowledge about our industry
Personal

Good people management skills, at all levels

WAT1218 Part Time Customer Service Representative

Tue, 24 Jun 2008 00:00:00 GMT

Salary: £6.50 per hour
Location: Watford
Position: Administration
Posted: 24/06/2008
Type: Temporary
Ref: WAT1218

Our client a large corporate in Watford is looking for a Part Time Customer Service Representative
Job Role
The Customer Service Centre is responsible for handling incoming calls and correspondence and taking appropriate action to bring each contact to a satisfactory conclusion.
Main Duties

Placing telephone orders for customers

To respond to customer feedback courteously and effectively

Inputting mail orders

Accurate recording of information

Aiding customer queries

Driving sales forward

Offering alternative products

Office administration, returns catalogue requests, filing

Assisting other areas of the business

Adherence to processes and procedures

Aid colleagues in learning new processes and procedures

Participate in office activities

Take ownership of problems and seek effective solutions

To meet targets

Use in-house systems to log customer queries and action taken

Escalate a minimum number of customers’ issues to Team Managers as appropriate

Attend and contribute to team briefings and training as required

Process administration tasks accurately and within predetermined performance targets

Skills &; Experience

Excellent communication skills

Attention to detail

Passion and experience in customer service and motivating others

Work well as part of a multi-functional team

Experience in a customer focussed retail environment

Flexible approach to working hours

Excellent ability to remain calm and positive in a pressurised environment

Hours:
20 - 25 hours evenings and weekends (must be flexible to shifted between the hours of 8am - 8pm Monday - Saturday and 8am - 4pm on Sundays.

WAT5707 Database Administrator

Tue, 24 Jun 2008 00:00:00 GMT

Salary: £6 per hour for first two days, then £7 per hour thereafter
Location: Bushey
Position: Administration
Posted: 24/06/2008
Type: Temporary
Ref: WAT5707

Our client who is one of the UK's leading business-to-business telemarketing agencies require temporary Database Administrators.

SKILLS:
Good communication skills
Fast typing speed
Confident in appointment making and speaking to clients
Obtaining information to put onto the database
Accurate inputting

This is a long term temporary role and would be suitable for well educated and articulate people who are looking for full time employment, need time to go off for interviews, but in the meantime want to be earning.

Hours: 9.00 - 5.30 Monday to Friday